Most business owners start out with the best intentions for their companies. Best of everything so that their employees have the best of everything, and rightly so. The design and functionality of the office can affect the productivity of your employees, so if you’re not paying attention to what’s going on or how people are working in your office while you are there, you could be missing out on some telltale signs that there is just not enough productivity and efficiency happening.
Happy employees will work to their best, but they will only work to their best with the tools that you can give them. If you are not equipping your staff with the right things, they are not going to be able to work as efficiently as you could hope.
The design and functionality of your office can affect productivity, as we mentioned, you need to be looking to ensure that you give your stuff the proper lighting, comfortable chairs, and even things such as temperature control. More than anything, you need to be looking at the technology that you are currently offering, and seeing where you can do better. Technology is one of the biggest things that you need to think about when it comes to upgrading in your office because without the right technology, people can’t do their jobs properly. As long as you have the help of companies such as netwave.com.au on your side, you’ll be able to keep your office technology up-to-date and repaired and working exactly as it should so that people don’t have any down time in their working day because things aren’t working properly.
Is your office future proof? Probably not. With that in mind, you need to look at everything you could be doing to make a difference to your team. Here are the top technologies that you should have in your office to keep everything running efficiently.
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- Video and conference calling services. This is such a basic thing to say, as you would expect most business owners would be completely on board with the idea of having good conference services already. Believe it or not, most business owners don’t consider this to be an important thing to have in their business. It’s not that they don’t want to make sure that people can be productive and work together well, it’s that they want to save money. The pandemic taught us that we need to be able to work from home at a moment’s notice, and the technology that we are privileged to deal with these days means that we can do that. Without video and conferencing technology however, your business is going to be one of the very few left on the planet that doesn’t produce work the right way. For example, if you need to have team meetings and you don’t have the right collaborative technology to do that, you and your team are going to be missing out. You need to future proof your office, and this is one of the ways to do it so that you can keep everybody connected.
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- Diverse communication tools. As well as having video and conference chat options, you need to make sure that everybody can communicate in any way possible. It’s not just about your employees, either. You need to look at the way that your current customers are contacting you and what would make them feel most comfortable. It’s for this reason that so many businesses have invested in good life chat services, because then their customers can get hold of them anytime, day or night to be able to have their questions answered. You want to make it quick for people to convey their ideas when you are doing team meetings, so whiteboards, digitally sharing screens, and specific technology that can really help your business needs at the time. Rarely will you have a single tool that fills all needs for your business, so consider the communication tools you currently have, and research what you could benefit from.
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- Cloud based software. Every single office that wants to be future proof should be looking at cloud based software. Not only will you need this to protect your data, but you want to make it accessible for those authorized to use it. It will help you to make sure that everybody in your business can work comfortably anywhere at any time. We are currently dealing with a shortage of top talent, which means that you have to consider how you can help people feel comfortable in your business. If people want to work remotely, then you need to accommodate that and cloud based platforms can help. If you can invest in these, there’s really no reason that people should have to come to the office anymore, which means you’re going to be giving something that is lucrative now for employers. The top talent wants to work from home, so make it happen!
- Check out your furniture. Technology isn’t just about computers, you know. Look at the furniture that you currently have in your office and then consider the technology that allows your office workers to be more comfortable. For example, sit and stand desks are really going to help people to work more comfortably in a way that is accessible for them. Some people prefer not to sit down all day long with bad posture, they prefer to move around, they prefer to stand and have a conversation. With sit and stand desks that will move up and down at the touch of a button, you can make this happen so that people can work more comfortably for longer.
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- You need great Wi-Fi. This one is basic, but you need to be investing in the good Wi-Fi packages for your business. If you want to make sure that you don’t deal with lagging computers or business slowdown that can result in unproductive employees, then dependable Wi-Fi is key. It will keep your employees in the zone, so you should invest well in the high end Wi-Fi appliances so that you can handle hundreds of Wi-Fi connections in your business.
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- Invest in great cybersecurity. From multifactor authentication 2 frequently changed passwords, there are plenty of ways that you can make sure that your business is secure online. And every day more than the office needs to be armed with multi factor security, especially when you read more and more data breaches happening on the news. It doesn’t really matter what changes in technology or what advancements occur, there is always going to be a need for effective cybersecurity. Having multi factor authentication as part of your cybersecurity is just good business sense. If you know that other companies in your industry are going to be adopting it, then you need to be on the ball and keep up. So much data is stored online, so it makes sense to have good cybersecurity available just in case of a breach. Even the best IT teams struggle with keeping data secure, so don’t be caught with that one.
- Noise canceling headphones. One of the best technologies that any office could utilize is noise canceling headphones. It’s not just to block everybody else out, but is to help people concentrate while they’re at their desks. If you want your workers to be productive, ask them what type of equipment works well for them and keeps them engaged and interested in their jobs. Some may say things like electronic whiteboards, especially when you’re in the meeting room, but others will agree that headphones are the way to go!
